How to Back Up E-mail in Microsoft Outlook


Steps

  1. Look for Microsoft Outlook data in the Personal Folders file, which have a .pst extension. Outlook data includes messages, tasks, appointments, contacts and journal entries.
    • Select “File” from the top menu bar.
      Back Up Microsoft Outlook Step 1Bullet1.jpg
    • Choose “Data File Management” or “Account Settings” under “Tools.”
      Back Up Microsoft Outlook Step 1Bullet2.jpg
    • Select the “Data Files” tab and highlight the files you want to back up.
      Back Up Microsoft Outlook Step 1Bullet3.jpg
    • Click on “Open Folder,” and you will be taken to the .pst files.
      Back Up Microsoft Outlook Step 1Bullet4.jpg
  2. Backup .pst files to removable media for protection or if you later need to restore files.
    • Removable media includes CDs, DVDs, USB flash drives and external hard drives.
  3. Choose between the three ways to back up Outlook files:

     

    • Personal Folders Backup tool.
    • Exporting.
    • Archiving.
  4. Download the Personal Folders Backup Tool for free at the Microsoft Download Center at http://www.microsoft.com/downloads/.
    • Outlook should be closed during download and installation.
    • Follow the download instructions.
  5. Set up and install the backup tool by double-clicking “Pdfbackup.exe.”
    • Complete installation by following the on-screen instructions.
  6. Start the Outlook program and go to the .pst folder or other folders you plan to back up.
  7. Click on the “File” command and then “Backup.
  8. Select “Options” and check the box for every item you want to back up.

     

    • You can also navigate to another location, if needed, and check files for backing up.
      Back Up Microsoft Outlook Step 8Bullet1.jpg
    • Click “Open.”
      Back Up Microsoft Outlook Step 8Bullet2.jpg
  9. Return to the “File” command on the menu bar and click “Backup.
  10. Navigate to “My Computer” and “Folder Options” if you want to backup earlier versions, such as Microsoft Windows Server 2003 or Outlook 2002.

     

    • Select the “View” tab, and then click on “Show hidden files.”
      Back Up Microsoft Outlook Step 10Bullet1.jpg
    • Set up the backup location for the .pst file.
    • Click “Backup” under the “File” menu.

Method 1 of 3: Export

  1. Export Microsoft Outlook files 1 at a time with the export command, which involves copying contents to a .pst file.
  2. Start the Import and Export Wizard to back up email files.

     

    • Select “Export to a file,” and click on “Next.”
      Back Up Microsoft Outlook Step 12Bullet1.jpg
    • Find the .pst file and click “Next” again.
      Back Up Microsoft Outlook Step 12Bullet2.jpg
  3. Click the folder that contains the data that you want to back up.

     

    • Select “Next,” and choose the destination by browsing or specifying the location.
      Back Up Microsoft Outlook Step 13Bullet1.jpg
    • Name the file and click one of the save options.
      Back Up Microsoft Outlook Step 13Bullet2.jpg
    • Choose “Click Finish.”

Method 2 of 3: Archive

  1. Use the AutoArchive function to move and back up email files to an archive folder.

     

    • Select how often you would like to archive Outlook items.
      Back Up Microsoft Outlook Step 14Bullet1.jpg

Method 3 of 3: Microsoft Outlook Express

  1. Search for individual database files that use the .dbx extension.
    • Click on Tools from the menu bar, and select “Options.”
      Back Up Microsoft Outlook Step 15Bullet1.jpg
    • Choose the Maintenance Tab to find the “Store Folder” button.
      Back Up Microsoft Outlook Step 15Bullet2.jpg
    • The “Store Location” window shows the location of the database files.
      Back Up Microsoft Outlook Step 15Bullet3.jpg
  2. Highlight the entire path.

     

    • Copy the path (CTRL + C).
      Back Up Microsoft Outlook Step 16Bullet1.jpg
    • Paste the path withCTRL + V command into Windows Explorer.
      Back Up Microsoft Outlook Step 16Bullet2.jpg
  3. Remove “Outlook Express” from the end of the path and hit “enter.
    • Copy and paste the Outlook folder to the removable media of your choice for backup.

 

Source: http://www.wikihow.com

Ten Essential Linux Admin Tools


System Administrators (SAs) need a set of tools with which to manage their often unmanageable systems and environments*. These ten essential Linux administration tools provide excellent support for the weary SA. Those listed aren’t your standard list of tools deemed essential by industry bystanders. These are tools that have proven track records and have stood the test of time in the data center.

  1. WebminWebmin is the ultimate web-based management platform for Linux and several other operating systems. Written in Perl, it simplifies and streamlines standard administrative tasks. Additionally, Webmin helps you configure very complex implementations of Apache, MySQL and SendMail. If you haven’t experienced Webmin, you should, it’s the essential administration tool.

  2. byobu – If you’re a screen user, byobu is the next step. If you haven’t used screen, you should try byobu. Byobu is a Japanese word for the decorative screens or room dividers that often adorn Japanese homes. Hence, the name for a more decorative form of the screen utility. Linux people are nothing if not clever in their naming of projects.

  3. tcpdump – It sounds crazy but you’d be surprised by how many times that System Administrators need to analyze network packets to help troubleshoot obscure problems that plague their systems. Tcpdump is the right tool for the job of analyzing network traffic. It isn’t beautiful or elaborate but it does exactly what its name advertises: It dumps IP-related traffic to the screen or to a file for analysis.

  4. Virtual Network Computing (VNC) – In its many incarnations (TightVNC, UltraVNC, RealVNC), VNC has become one of the most readily recognized and widely utilized remote access tools in the System Administrator’s toolbox. Its broad acceptance is due in part to its platform-independence. VNC is easy to install, simple to configure and available for almost every contemporary operating system.

  5. GNOME Partition Editor (GParted) – What’s better than fdisk? GParted. You have to love the power of this program, since you can boot to a Live CDROM and create, delete and resize your partitions without destroying any existing data. And, it works on almost every imaginable filesystem, even NTFS. For best results, download a Live CD/USB/PXE version and keep it handy.

  6. DenyHosts – DenyHosts is a Python script that allows you to actively monitor your systems for attempted unauthorized logins via SSH and subsequently deny access to the originating host system. Denyhosts records the denied entries in /etc/denyhosts.conf. No System Administrator should bring up a system without it.

  7. Nagios – Nagios is an extensive and somewhat complex network monitoring tool. It has the ability to monitor a variety of hosts, services and protocols. It is an enterprise class tool that is essential in every network regardless of size or complexity. With Nagios, you can monitor, alert, resolve and report on network problems. It also has trending and capacity planning capabilities. Nagios is an extrememly extensible tool through its plugins, addons, extensions and modules.

  8. Linux Rescue CD – Numerous rescue CDs exist for every task or imaginable situation. There are a three notable standouts in the crowd for those of you who don’t have one of these in your arsenal: The Ubuntu Rescue Remix, Parted Magic and GRML. Ubuntu Rescue Remix is a command line-based data recovery and forensics tools compilation (CD or USB). Parted Magic is a super diagnostic and rescue CD/USB/PXE that contains extensive documentation. GRML is a Debian-based live CD that contains a collection of System Administrator tools for system rescue, network analysis or as a working Linux distribution.

  9. Dropbox – Dropbox, as described in “Dropbox: Painless and Free Backup” is an essential backup and cross-platform file exchange tool. With Dropbox, you can leave home without your essential toolbox but still keep it with you where ever you go.

  10. Darik’s Boot and Nuke (DBAN) – Described by its developers as “a self-contained boot disk that securely wipes the hard disks of most computers”, DBAN is an essential decommissioning tool for those who have to dispose of systems that are no longer in service. DBAN also assures System Administrators that data from any previous operating system installations will be unrecoverable. DBAN isn’t the fastest tool on the planet but it is very thorough and wipes all detectable disks securely and completely.

* It’s unfortunate that no set of tools exist to manage the unmanageable users in our midst.

 

 

How to find a lost message in Gmail


 

Vicki Pen lost three important messages from her Gmail inbox. I help her find them.

I know of only three ways to completely and permanently destroy a message in Gmail:

  1. Mark the message as spam, then empty the Spam folder.
  2. Delete the message, then go to Trash and delete it again.
  3. Delete the message, then wait 30 days, after which Gmail will automatically erase it.

[Email your tech questions to answer@pcworld.com.]

In other words, chances are that you simply misplaced the messages, moving them to another label by mistake. If that’s the case, finding them shouldn’t be too difficult. (Remember that in Gmail, a label acts much like a folder in other programs, except that you can assign multiple labels to any message or conversation. See How to manage Gmail labels for details.)

To find a lost message, search for a word or words that will be in that message, and hopefully not in too many others. The search results are sorted by date, so finding the right one shouldn’t be too difficult.

But if you can’t find the message, look at the bottom of the list. If you see the words “Deleted messages match your search,” click the View them link.


If that doesn’t work, check your Spam section.

Of course, it’s possible that you could have deleted them for good, in one of the three ways I describe above. Those accidents may not be likely, but they’re certainly possible.

In that case, you may have no alternative except contacting the person who sent you the email (or who you sent it to) and ask for a copy.

See Back up Gmail to a local drive for adding another level of protection.

The Top 6 New Features in Windows 8.1 Preview


Microsoft’s just-launched Windows 8.1 upgrade is way more than a service pack, even though it’s a free update for Windows 8 users through the Windows Store (available as a preview today). And, let’s be frank, even the operating system’s most vocal supporters will probably agree that Microsoft needs an update bigger than a service pack to change Windows 8’s somewhat rocky narrative. Yes, a lot of the changes are tweaks and tightenings, but there are also plenty of new capabilities like built-in support for 3D printing, Miracast display sharing, and a new Web radio feature in the included Xbox Music app.

Windows 8.1 brings literally hundreds of updates, fixes, and tweaks for both home and business users, as well as for form factors from small tablets to large-screen workstations—more than is possible to cover in even in a long-format review, let alone in a quick cheat sheet of top new features. That said, below are what we consider the handful of new features that we think will affect the largest number of Windows 8 users.

Will this 0.1 update be enough to convince the doubters when it’s finally released this fall? Only time can tell, but this preview looks like a good start. Be sure to let us know what you think of Windows 8, and the Windows 8.1 update in the comments section below.

1. Start Button

This was a popular war-cry among those who lamented the interface changes in Windows 8. And yes, the desktop does now have a Start button, sporting the new Windows logo, but it doesn’t do what the veteran power users probably wished for: It launches the new-style Start page. But really, that’s okay, since you can think of that as simply a full-screen start button panel—just start typing a program’s name to launch it or look for a file or setting.

2. Boot to Desktop

Another vehement request of the long-time Windows users was that you should be able to bypass the modern-style Start screen entirely, and with Windows 8.1 this becomes possible. So if you’ve got desktop icons for all the programs you ever use or have them pinned to the Taskbar, you’ll never have to see that tiled screen again. Unless you mistakenly press the new Start button! To turn on boot-to-desktop, right-click the Taskbar and choose Properties, and then Navigation. Finally, under Start screen, check the “Go to the desktop instead of Start when I sign in.”

3. Search Heroes

Microsoft has done a lot of work on Windows’ built-in search in 8.1. A highlight of search’s new capabilities is what the company calls “Search Heroes,” highly designed result pages that offer more than just app, file, or web results, but instead offer actions. A couple of good examples of Search Heroes show up when you search for a popular musician or for a city. Searching “Rihanna” lets you immediately play the artist’s top tracks and videos via Xbox Music, as well as see biographical and Web info. Searching for “Chicago” results in a page showing a map, the current weather, and top attractions for the Midwestern city.

4. More Windowing Options for New-Style Apps

While the ability to show more than one app on the screen at a time was already unique among popular tablet OSes, Windows 8.1 increases new-style app windowing options. In Windows 8, you could only run a second app in a narrow sidebar window, but with 8.1 you can horizontally size the windows however you want, as long as the developer has allowed it for the app. You can also display more than two apps—up to four, as long as your display resolution is adequate. You can also have multiple apps showing on multiple monitors, so if you have a two-monitor setup, you can view up to eight apps!

5. New Store

Not only has the Windows Store undergone a radical redesign that’s a distinct improvement over its Windows 8 predecessor, but it benefits from some operational improvements as well. Apps are now automatically updated, so you’ll never see the little number in the Store tile indicating how many of your apps need attention. You can also now install bought apps on as many PCs as you like, though remote monitoring by Microsoft will quash abuse.

But the Store’s improved interface is the real new here. Instead of a lot of scrolling through categories, you now see one large highlighted app that alternates between a few choices, Picks for you, Popular Now, and then the usual Top paid and free. And individual app pages let you see the description, large screenshots, and reviews and comments without having to look behind tabs. We’re still waiting for a web-based presence for the store, but Microsoft insiders assure me that that’s coming.

6. More Robust Settings in Modern Interface

In Windows 8, you could do a few things on the modern Settings page accessible from the Charms, but too often you had to head to the desktop mode’s traditional Control Panel to make the adjustment you wanted With Windows 8.1, the number of options in the new-style Settings page has blossomed to nearly quadruple the number in Windows 8. Basic things like Display settings, Devices, mouse and keyboard, AutoPlay, and more are now readily accessible there. You can also see your PC info such as processor and memory without a trip to the desktop’s Control Panel.

By:http://www.pcmag.com ; CLC4U