Look for Microsoft Outlook data in the Personal Folders file, which have a .pst extension. Outlook data includes messages, tasks, appointments, contacts and journal entries.
- Select “File” from the top menu bar.
- Choose “Data File Management” or “Account Settings” under “Tools.”
- Select the “Data Files” tab and highlight the files you want to back up.
- Click on “Open Folder,” and you will be taken to the .pst files.
Backup .pst files to removable media for protection or if you later need to restore files.
- Removable media includes CDs, DVDs, USB flash drives and external hard drives.
Choose between the three ways to back up Outlook files:
- Personal Folders Backup tool.
Download the Personal Folders Backup Tool for free at the Microsoft Download Center at http://www.microsoft.com/downloads/.
- Outlook should be closed during download and installation.
- Follow the download instructions.
Set up and install the backup tool by double-clicking “Pdfbackup.exe.”
- Complete installation by following the on-screen instructions.
Start the Outlook program and go to the .pst folder or other folders you plan to back up.
Click on the “File” command and then “Backup.“
Select “Options” and check the box for every item you want to back up.
- You can also navigate to another location, if needed, and check files for backing up.
- Click “Open.”
Return to the “File” command on the menu bar and click “Backup.“
Navigate to “My Computer” and “Folder Options” if you want to backup earlier versions, such as Microsoft Windows Server 2003 or Outlook 2002.
- Select the “View” tab, and then click on “Show hidden files.”
- Set up the backup location for the .pst file.
- Click “Backup” under the “File” menu.
Method 1 of 3: Export
Export Microsoft Outlook files 1 at a time with the export command, which involves copying contents to a .pst file.
Start the Import and Export Wizard to back up email files.
- Select “Export to a file,” and click on “Next.”
- Find the .pst file and click “Next” again.
Click the folder that contains the data that you want to back up.
- Select “Next,” and choose the destination by browsing or specifying the location.
- Name the file and click one of the save options.
- Choose “Click Finish.”
Method 2 of 3: Archive
Method 3 of 3: Microsoft Outlook Express
Search for individual database files that use the .dbx extension.
- Click on Tools from the menu bar, and select “Options.”
- Choose the Maintenance Tab to find the “Store Folder” button.
- The “Store Location” window shows the location of the database files.
Highlight the entire path.
- Copy the path (CTRL + C).
- Paste the path withCTRL + V command into Windows Explorer.
Remove “Outlook Express” from the end of the path and hit “enter.“
- Copy and paste the Outlook folder to the removable media of your choice for backup.