How to Back Up E-mail in Microsoft Outlook


Steps

  1. Look for Microsoft Outlook data in the Personal Folders file, which have a .pst extension. Outlook data includes messages, tasks, appointments, contacts and journal entries.
    • Select “File” from the top menu bar.
      Back Up Microsoft Outlook Step 1Bullet1.jpg
    • Choose “Data File Management” or “Account Settings” under “Tools.”
      Back Up Microsoft Outlook Step 1Bullet2.jpg
    • Select the “Data Files” tab and highlight the files you want to back up.
      Back Up Microsoft Outlook Step 1Bullet3.jpg
    • Click on “Open Folder,” and you will be taken to the .pst files.
      Back Up Microsoft Outlook Step 1Bullet4.jpg
  2. Backup .pst files to removable media for protection or if you later need to restore files.
    • Removable media includes CDs, DVDs, USB flash drives and external hard drives.
  3. Choose between the three ways to back up Outlook files:

     

    • Personal Folders Backup tool.
    • Exporting.
    • Archiving.
  4. Download the Personal Folders Backup Tool for free at the Microsoft Download Center at http://www.microsoft.com/downloads/.
    • Outlook should be closed during download and installation.
    • Follow the download instructions.
  5. Set up and install the backup tool by double-clicking “Pdfbackup.exe.”
    • Complete installation by following the on-screen instructions.
  6. Start the Outlook program and go to the .pst folder or other folders you plan to back up.
  7. Click on the “File” command and then “Backup.
  8. Select “Options” and check the box for every item you want to back up.

     

    • You can also navigate to another location, if needed, and check files for backing up.
      Back Up Microsoft Outlook Step 8Bullet1.jpg
    • Click “Open.”
      Back Up Microsoft Outlook Step 8Bullet2.jpg
  9. Return to the “File” command on the menu bar and click “Backup.
  10. Navigate to “My Computer” and “Folder Options” if you want to backup earlier versions, such as Microsoft Windows Server 2003 or Outlook 2002.

     

    • Select the “View” tab, and then click on “Show hidden files.”
      Back Up Microsoft Outlook Step 10Bullet1.jpg
    • Set up the backup location for the .pst file.
    • Click “Backup” under the “File” menu.

Method 1 of 3: Export

  1. Export Microsoft Outlook files 1 at a time with the export command, which involves copying contents to a .pst file.
  2. Start the Import and Export Wizard to back up email files.

     

    • Select “Export to a file,” and click on “Next.”
      Back Up Microsoft Outlook Step 12Bullet1.jpg
    • Find the .pst file and click “Next” again.
      Back Up Microsoft Outlook Step 12Bullet2.jpg
  3. Click the folder that contains the data that you want to back up.

     

    • Select “Next,” and choose the destination by browsing or specifying the location.
      Back Up Microsoft Outlook Step 13Bullet1.jpg
    • Name the file and click one of the save options.
      Back Up Microsoft Outlook Step 13Bullet2.jpg
    • Choose “Click Finish.”

Method 2 of 3: Archive

  1. Use the AutoArchive function to move and back up email files to an archive folder.

     

    • Select how often you would like to archive Outlook items.
      Back Up Microsoft Outlook Step 14Bullet1.jpg

Method 3 of 3: Microsoft Outlook Express

  1. Search for individual database files that use the .dbx extension.
    • Click on Tools from the menu bar, and select “Options.”
      Back Up Microsoft Outlook Step 15Bullet1.jpg
    • Choose the Maintenance Tab to find the “Store Folder” button.
      Back Up Microsoft Outlook Step 15Bullet2.jpg
    • The “Store Location” window shows the location of the database files.
      Back Up Microsoft Outlook Step 15Bullet3.jpg
  2. Highlight the entire path.

     

    • Copy the path (CTRL + C).
      Back Up Microsoft Outlook Step 16Bullet1.jpg
    • Paste the path withCTRL + V command into Windows Explorer.
      Back Up Microsoft Outlook Step 16Bullet2.jpg
  3. Remove “Outlook Express” from the end of the path and hit “enter.
    • Copy and paste the Outlook folder to the removable media of your choice for backup.

 

Source: http://www.wikihow.com

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